NEWS BULLETIN file photo

City of Nanaimo will start regularly releasing in-camera information

Councillors agree to update policy on release of in-camera documents

The City of Nanaimo will be releasing in-camera meeting minutes more frequently.

Nanaimo city councillors, during a council meeting on Monday, agreed to update their policy on releasing in-camera meeting minutes, reports and related material. The approved changes mean in-camera meeting information will be released on a monthly basis once “confidentiality obligations” are no longer applicable.

Currently, the city’s practice is to release in-camera meeting minutes on a quarterly basis. The most recent available in-camera meeting minutes are from the second and third quarters of 2017.

Information released is typically related to land transactions or appointments of committee members and other day-to-day business by the city.

However, according to a staff report, council and staff find the current process “cumbersome” because the policy requires council to approve releasing information about items related to city operations regardless of whether they know the outcome or final status of the item.

The report also notes that while it is not a provincial requirement for municipalities to release in-camera meeting information, it does support council’s strategic plan with respect to openness and transparency.

During Monday’s meeting, Sheila Gurrie, the city’s director of legislative services and city clerk, told councillors that one of the issues with the existing policy is that it lacks clarity, explaining that it makes reference to documents that can be released but doesn’t define what those documents are. She said the new policy will correct those issues and will result in information being released on a monthly basis.

“Staff will routinely review the information that can’t be released, keep going back to see when and if it can be released and updated online,” she said.

Gurrie said the changes will also mean the in-camera information won’t be posted in one large document for each quarter, but will instead be posted and organized by meeting date.

“Online, it will be an easy-to-read format,” she said.

The changes will apply to 2018 and 2019 in-camera meeting minutes, according to Gurrie.

Councillors did not discuss the topic at Monday’s meeting. 
Like us on Facebook and follow us on Twitter and Instagram


Just Posted

Nanaimo hotel tax set to go up

Hospitality association lays out five-year plan for tourism in Nanaimo

Tour de Rock ready to start making its way down Vancouver Island

Tour de Rock takes place Sept. 21 to Oct. 4

Public meeting will explore ideas to battle addiction and crime in Nanaimo

Organizers call for treatment centres, accountability for crimes, citizens’ task force

VIU students empowered to ‘shift the vote’ this election

VIU Students’ Union, B.C. Federation of Students launch ‘Our Time is Now’ campaign

Nanaimo-Ladysmith candidates ‘disappointed’ with prime minister over blackface

Situation a ‘nightmare’ for Trudeau and the Liberals, says VIU professor

Nanaimo high school students cut class to attend climate action rally

Extinction Rebellion Nanaimo rally raises awareness, demands action against climate change

Beefs & Bouquets, Sept. 19

To submit a beef or a bouquet to the Nanaimo News Bulletin, e-mail

Nanaimo athletes earn gold, silver, bronze at 55-Plus B.C. Games

Huge contingent of local participants competed in largest-ever 55-Plus B.C. Games in Kelowna

Nanaimo beekeepers take down nest of giant hornets

One nest eradicated at Robins Park, but there are still Asian giant hornets around

Takaya, B.C.’s infamous lone wolf, seen eating seal and howling away on Discovery Island

Fun facts about Takaya the wolf, like his a 36-hour tour around Chatham, Discovery Islands

Resident finds loaded shotgun inside a duffle bag in Kelowna alleyway

RCMP seized a loaded 12-gauge shotgun, ammunition, clothing and other items

Graffiti, calls and Snapchat: RCMP probe string of threats targeting Kamloops schools

There have been nine different threats made to four different schools in the city

Oak Bay father’s testimony at murder trial like plot of ‘bad low-budget movie:’ Crown

Crown alleged Andrew Berry’s ‘entire story of Christmas Day is a lie’

B.C. truck drivers to face higher fines for not using winter tire chains

As of Oct. 1, not using chains on the highway when required could net you a $598 ticket

Most Read