Lantzville District Hall. NEWS BULLETIN file photo.

Lantzville councillors forgo report on costs associated with misplaced USB key

Memory stick with sensitive documents was lost and found by a former councillor last spring

The financial costs associated with a former District of Lantzville council member’s misplaced computer memory stick containing years of in-camera information will no longer be revealed.

Lantzville councillors voted unanimously to rescind 10 motions that had been approved by the previous council during a council meeting on Jan. 28.

Among the motions cancelled by councillors was one calling for a report detailing all costs, including staff hours and legal fees, associated with an incident last year involving then-councillor John Coulson and a misplaced USB key. Staff had recommended councillors rescind the 10 dormant motions.

Last July it was revealed that Coulson lost a USB key containing in-camera meeting minutes dating back to April 2014 after the district issued a press release advising residents about the matter. The district also said an investigation with the Office of the Information and Privacy Commissioner was underway and urged anyone who had provided sensitive or confidential information to monitor for any improper use of that information.

Less than 48 hours after the district’s press release was issued, Coulson told the News Bulletin he found the USB key in his laptop bag. The incident eventually led to councillors voting 4-2 in favour of having staff produce a report outlining all costs associated with the matter.

At the time, both Coun. Will Geselbracht and then-councillor Mark Swain were both supportive of receiving a report motion.

RELATED: Lantzville councillors request costs associated with misplaced USB key

RELATED: Lantzville councillor finds missing memory stick

RELATED: Councillor loses memory stick with sensitive District of Lantzville information

Asked at the Jan. 28 meeting why the USB report motions were rescinded, councillors did not respond, with Swain saying, “all I can tell you at this point is yes, we have passed the motion to withdraw that item from staff’s to-do list at this point.”

Trudy Coates, the district’s director of corporate administration, said councillors examined the 10 motions during a committee of the whole meeting in January. She said the reason staff recommended councillors forget about the USB key report is because Lantzville doesn’t need to focus on the past anymore.

“Council is a forward-working body. They are not focused on expending our limited resources on looking backwards and calculating things that really don’t matter,” she said. “It was something that happened. We dealt with it.”

Speaking to the News Bulletin, Geselbracht said he supported the motion because council has to move on from the USB key incident and Coulson is no longer a member of council.

“We have a different composition of council…” he said. “It’s a smaller table now and I think you’ll see that there is a much better deportment in the council meetings.”

The district is fortunate that nothing bad appears to have happened as a result of the USB key incident, said Geselbracht.

He said he’d be supportive of implementing policies that dealt with the handling of sensitive district information, but that at the end of the day Lantzville needs to move on from the USB key matter.

RELATED: Lantzville plans to develop policy on recording in-camera meetings

RELATED: Lantzville will officially record council meetings







nicholas.pescod@nanaimobulletin.com 
Like us on Facebook and follow us on Twitter and Instagram

 

Just Posted

Nanaimo Timbermen in five-way tie for first place

Senior A lacrosse team has a home game Saturday, July 20

Nanaimo Ladysmith education support workers reach tentative three-year deal

Union membership to vote on collective agreement on July 31

Advocates for now-closed Nanaimo soup kitchen ask for city’s help

Wisteria Community Association’s Stone Soup shut down following eviction of owners this week

15-year-old with imitation gun caused ‘dynamic’ scene at Nanaimo mall last night

No one was harmed in Monday’s incident, say Nanaimo RCMP

Nanaimo Marine Festival honouring tubbing’s ‘mom’

Longtime volunteer Margaret Johnson depicted on souvenir coins and named parade marshal

VIDEO: B.C. MLA Michelle Stilwell takes first steps in nearly 30 years

‘It actually felt like walking. It’s been 27 years… but it felt realistic to me’

Nanaimo mom says she will go to court to try to get allegedly abducted daughter back

Tasha Brown says her estranged wife abducted their daughter Kaydance Etchells in 2016

Dormant Chemainus Foods building to be revived with new market

Initiative expected to bring new life to the community’s downtown core

Local artist explores Nanaimo’s old Chinatown in new video installation

Charlotte Zhang among eight artists in Nanaimo Art Gallery’s ‘Estuary’ exhibition starting this week

Taekwondo instructor, 21, identified as B.C. bat rabies victim

Nick Major, 21, an instructor at Cascadia Martial Arts in Parksville

Report of dead body in B.C. park actually headless sex doll

This discovery, made at Manning Park on July 10, led police to uncovering two other sex mannequins

Three blocks of Bruce Avenue will be closed until fall

Work will include utility upgrades, new curbs and sidewalks and new on-street bike lanes

Grand Forks fire chief found to have bullied, harassed volunteer firefighter: report

WorkSafeBC, third-party human resources investigation looking into allegations complete

Dog recovering after being drenched in hot coffee, B.C. man charged

Man was taken into custody, charged, and released pending a court date

Most Read